INFORMATION FOR DELEGATES

The conduct of the ICOMOS Statutory meetings is governed by the ICOMOS Statutes and the ICOMOS Rules of Procedure

a. Rights of attendance

In the registration form – please clearly indicate which meetings you plan to attend so that we can ascertain the level of attendance and seating spaces remaining for each event.

 

Meeting Rights of attendance (in order of priority – within the limits of available seating)
Annual General Assembly All registered ICOMOS members (see below fees and voting rights)
Advisory Committee meeting National and International Scientific Committee Presidents, or their designated representatives

Observers:

Board members

Registered ICOMOS members

National Committees meeting National Committee Presidents, or their designated representatives

Observers:

Board members

International Scientific Committee Presidents, or their designated representatives

Registered ICOMOS members

Scientific Council meeting International Scientific Committee Presidents, or their designated representatives

Observers:

Board members

National Committee Presidents, or their designated representatives

Registered ICOMOS members

Regional Group meetings National Committee Presidents, or their designated representatives

Observers:

Board members

International Scientific Committee Presidents, or their designated representatives

Emerging Professionals meeting registered ICOMOS Emerging Professional members

Observers:

Board members

National and International Scientific Committee Presidents, or their designated representatives

Registered ICOMOS members

Board meetings Only open to members of the ICOMOS Board and invited experts
Individual International Scientific Committee meetings Some are only open to the members of the specific International Scientific Committee, some to all registered ICOMOS delegates, some also to the public. Please consult the information for the individual meeting you are interested in (to be made available in due course).
World Heritage Training Session All registered ICOMOS members (Limited seating capacity – sign-up via the registration form – seats allocated on a first-come-first serve basis)
Scientific Symposium All registered ICOMOS members and registered members of the public
Social events All registered ICOMOS members and their registered accompanying persons

 

b. Delegation of powers – Advisory Committee, National Committees meeting and Scientific Council

Please note that, according to Article 110 and 111 of the Rules of Procedure (adopted by the 19th General Assembly, 2017):

Membership and credentials for Committee and Council meetings

Article 110 

Delegation

  1. Any member of the Advisory Committee or Scientific Council who is unable to attend a session may be represented by someone else: the President of a National Committee by a member of the National Committee of his or her country, and the President of an International Scientific Committee by a member of his or her International Scientific Committee.
  2. The designation of a representative shall be made by means of a written, signed and dated proxy, to be sent to the President of the Advisory Committee with a copy to the International Secretariat at least fifteen days before the meeting.

Article 111

Eligibility to vote

Presidents of National Committees or their representatives shall be entitled to vote at Advisory Committee meetings only if their Committees have transmitted, not less than one month before the meeting, all membership dues owed to the International Secretariat in compliance with Article 6-b of the Statutes;

The proxy form for the Advisory Committee (which covers also the National Committees and Scientific Council meeting) is emailed to the National and International Scientific Committee Presidents. Only duly designated delegates will be allowed to vote (one vote per Committee).

c. Committee observers and additional voting members

With the introduction of the Annual General Assembly, a growing trend in recent years has been that many National and International Scientific Committees send more than one representative. This is a welcome change that allows members of ICOMOS who are not Committee Presidents to get directly involved in the work of the organization and be enriched by the Annual Scientific Symposium.

However it also places an increasing burden on our Host Committees. It has therefore been decided that whilst the Board, Committee Presidents or their designated representative continue to attend free of charge, additional Committee observers and voting members will be asked to contribute a registration fee (see fees and deadlines under “Registration”). Contributions must be paid on-line when registering.

Exceptions may be made if the official delegate comes from a developing country and needs the presence of a colleague for purposes of translation. Please contact the conference organisers prior to registration.

Observer Registrations will be accommodated within the limits of places available, with priority given to Board members, Committee Presidents or their designated representative and voting members.

d. Annual General Assembly

The new ICOMOS Statutes foresee an Annual General Assembly that takes place in conjunction with the Advisory Committee meeting.

The agenda of the Annual General Assembly will focus on:

  • Receiving the reports of the ICOMOS President and Treasurer on the management by the Board and the health and financial situation of the association;
  • Approving the annual report and accounts and discharging the Board, as well as voting next year’s budget;

Attendance and voting rights at the General Assembly are governed by Article 9 and Article 13-d-4 of the ICOMOS Statutes and Article 36 and 37 of the Rules of Procedure.

Membership and credentials at General Assemblies

Article 36

Composition

  1. Attendance and voting rights of members at the General Assembly shall comply with Articles 9-a and 13-d-4 of the Statutes.
  2. A member’s right to attend the General Assembly shall be subject to payment of the General Assembly registration fee.
  3. To be entitled to vote: 

a. National and Transnational Committees and their members, or individual and institutional members of ICOMOS in countries where no National Committee exists, must have transmitted, not less than one month before the General Assembly, all membership dues owed to the International Secretariat in compliance with Article 6-b of the Statutes;

b. Presidents of National Committees must have complied with Article 13-d-4 of the Statutes concerning designated voters;

c. The ICOMOS Bureau must have determined, not less than one month before the General Assembly, which individual members and representatives of institutional members in countries where no National Committee exists are designated as voting members for their country in accordance with Article 9-a-3 of the Statutes;

d. Proxies given in accordance with Article 9-a-4 of the Statutes to voting members who are present at the General Assembly must have been submitted to the ICOMOS International Secretariat at least one month before the General Assembly, or (in cases of subsequent illness, misadventure or emergency) not later than 72 hours before the start of the General Assembly at which the proxy is to be exercised.

The proxy form for voting at the General Assembly is sent to National Committees by email.

Please note under item c. above that additional Committee observers and voting members (beyond the Committee Presidents or their designated representative) are asked to contribute a registration fee.

e. Remote participation at the meetings

The Annual General Assembly and Advisory Committee meetings will be made available as video recordings or via streaming to ICOMOS members – via the ICOMOS website/Conference website. More information will be posted closer to the meeting date

f. Financial Support:

Unfortunately, at this point in time, we do not have funds available to offer financial support to help participants attend the meetings.